Author's Kit

This Author’s Kit provides comprehensive guidelines to ensure accurate submission of necessary information for all submitters.

Steps for Success

1. Carefully read the directions.
2. Follow provided instructions closely.
3. Meet deadlines. Please keep in mind that no extensions will be granted during this process.

Refer to your invitation letter for your session and paper number.

Due Dates for TECHCON 2024 Presenters 

Milestone (click to jump to instructions and tips)	Milestone Required for Graduate Students?	Milestone Required for Undergrad Students?	Due Date	Go Directly to Form
Accept Conference Invitation	Yes	Yes	29 May 2024	Take Action!
Submit Presenter Information	Yes	Yes	12 June 2024	Take Action!
Submit Conference Paper	Yes	No	10 July 2024	Take Action!
Submit Travel Form	Yes	Yes	21 Aug 2024	Take Action!
Submit PowerPoint Presentation	Yes	No	23 Aug 2024	Take Action!
Submit Video Recording	Yes	No	23 Aug 2024	Take Action!
Submit Digital Poster	Yes	Yes	29 Aug 2024	Take Action!
Print Physical Poster	No	Yes	Prior to 8 Sept 2024	Take Action!
Review Conference PowerPoint Presentation in Rio Grande B	Yes	No	8 Sept 2024 3 PM - 7 PM	Take Action!
Hang Physical Poster in Poster Village, Rio Grande B	No	Yes	8 Sept 2024 3 PM - 7 PM	Take Action!

 

Accept Conference Invitation

Congratulations on being accepted to present at TECHCON 2024! The next step is to formally accept your invitation and agree to the conference presentation terms. We require this process to ensure a smoother and more organized conference experience for everyone involved.

As organizers, we understand that life can sometimes present unexpected challenges that may interfere with your ability to attend and present at the conference. We recognize that unforeseen circumstances such as illness, family emergencies, or other personal obligations can arise, and we are here to support you through such times.

However, we also want to emphasize the importance of communication. If, for any reason, you find yourself unable to fulfill your commitment to present at the conference, we kindly ask that you communicate with us as soon as possible. Failure to do so not only disrupts the conference program but also affects other participants and attendees who are expecting your contribution.

In the event of unexplained absence or failure to communicate, we reserve the right to contact your professor or supervisor to inform them of the situation. Additionally, such actions may impact your eligibility to participate in future SRC events.

 

Submit Presenter Information

We use the following content to help industry professionals from SRC member companies get to know you better. Make a great impression! 

• Professional Biography 
• Professional Headshot 
• Networking Info 
• CV/Resume File

How does SRC use LinkedIn for SRC Research Scholars?

SRC uses a special LinkedIn Affiliate page for the SRC Research Scholars Program. Undergrad, graduate students, and postdoctoral researchers participating on SRC research add their SRC Research Scholars experience to their LinkedIn profile. This allows Scholars a way to professionally showcase their talent and experience. It also simplifies how recruiters, engineers, and even other Scholars can find SRC Research Scholars, using either the LinkedIn Search* or LinkedIn Recruiter*. (Learn more about what defines an SRC Research Scholar.)

In the Experience section of your LinkedIn profile, click the plus icon to add experience. (If you don’t already have an experience section, you will need to add one.)

Add SRC Research Scholar Experience

• Enter "Research Scholar" as your Title.
• Select SRC Research Scholars Program as your Company. (Do NOT choose Semiconductor Research Corporation.)
• You will also need to add a Start Date for when you began working on SRC research.

 

Submit Conference Paper

As a responsible SRC Research Scholar, you are expected to submit your paper on time. While no extensions will be granted, we encourage you to contact us if you anticipate problems submitting your paper on time. Failure to submit your paper on time may necessitate the replacement of your participation with another student.

TECHCON Papers must be submitted through OpenWater. 

Paper Guidelines

Papers should be submitted in PDF format.

• Length:
  • Minimum: Four (4) pages
  • Maximum: No maximum
• Format:
  • Minimum 10-point font.
• All publications must include an SRC acknowledgment somewhere in the document. Note that inclusion of the SRC logo is not sufficient. At a minimum, the acknowledgment should read:
  • This work was supported in part by Semiconductor Research Corporation (SRC).
• The title on the original paper submission will be the title used in the event agenda app and on the web. Title changes received after July 10 will not be reflected in printed materials.

 

Submit Travel Form

We're thrilled to meet you in person in Austin, Texas! Please share your travel information with us. In the event of flight or weather delays that might affect your attendance, this allows us to quickly locate you to provide support and get you to Austin.

You are expected to arrive no later than 3 PM local time (15:00) on Sunday, September 8. 

You must arrange your own travel from the Austin-Bergstrom International Airport to the Renaissance Austin Hotel, located at 9721 Arboretum Blvd, Austin, TX 78759. We will provide a gift card at the TECHCON registration booth to offset the cost of your Uber. 

We ask that you provide us with specific information about your flight, including

• Travel Information - fly, drive, other
• Date and Time of Arrival
• Flight Confirmation Number
• Date and Time of Departure
• Presenter Contact Number

 

Submit PowerPoint Presentation

As a responsible SRC Research Scholar, you are expected to submit your PowerPoint presentation in advance of the conference. While no extensions will be granted, we encourage you to contact us if you anticipate problems submitting your paper on time. Failure to submit your presentation on time may necessitate the replacement of your participation with another student.

TECHCON PowerPoint presentations must be submitted through OpenWater. 

For your TECHCON presentation, you have 2 choices. 

1. Use this slide deck to take advantage of the SRC PowerPoint template  ➡️ Download TECHCON Starter Slides 2024 ⬅️
2. Use your own PowerPoint template.

If you use your own PowerPoint template, you must follow these rules: 

• The SRC logo MUST be displayed on your presentation materials! Logos are available in this slide deck.
• Your title slide must include 
  • Presenter Name, followed by additional Authors
  • University Name
  • Presenter email address
• Your SRC-funded project ID is required on every slide. Project ID is in the format of NNNN.nnn.

Notes for MAC users

Be aware that PowerPoint Mac-to-PC conversions can lead to unexpected results, especially with fonts, certain formats of embedded graphics, and special characters (ASCII characters 128 to 255). To avoid questions of PowerPoint compatibility, please embed all used fonts, convert them to vectors, or use only universal fonts. Alternatively, bring a PDF version on USB to present at the conference.

 

Submit Video Recording

Graduate Students are expected to submit a recording of their TECHCON presentation, submitted through OpenWater. 

Record yourself presenting your presentation. This will allow us to have a backup in case travel or weather delays prevent you from presenting on time. 

All files must be in MP4 Format. Files cannot be any larger than 4GB. Please use the following naming convention: XXXX_First Name_Last Name.mp4, where XXXX is your Session ID (example: 12.1_Joe_Green.mp4).

Requirements

• Bit rate
  • Do not exceed 1Mbps bit
  • To check the bit rate, right click on the file name, click on properties, go to the Details tab, and look for Total Bitrate. If the bit rate is too high, please lower the quality to “Internet Quality” to create the MP4.
• Resolution
  • 1080p recommended
  • 720p minimum
• Duration
  • Video should be no longer than 15 minutes

Recommendations

• Create a script for your presentation. 
• Practice your timing, keeping your presentation under 15 minutes.  
• Dress appropriately, in business or interview attire.
• Speak with a lively voice and vary the tone of your voice to captivate your audience.
• Record your presentation with the PowerPoint “Laser Pointer” turned on. Use this virtual laser pointer to help focus the listener.

Equipment Tips

• Use a good headset with a microphone to the side of your mouth, not directly in front of it. An external microphone will capture better audio than your computer’s built-in microphone. 
• You may use the audio from the original recording or record a voiceover.
• Do a test recording for a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed
• To capture screen footage, use a program such as Camtasia or Quicktime.
• You are welcome to edit your video using iMovie, Adobe Premiere Pro, etc. Add text or edit your video in ways to enhance the presentation.

Recording Environment

• Make sure the lighting looks good. When in doubt, stand in front of a window and have that be your light source. 
• The room should be free of other noise sources.
• Avoid areas that have an echo. Your recording room should be fairly small with sound dampening from carpet, curtains, and furniture.
• There should be no interruptions (e.g., kids or pets coming in).
• Plain background to eliminate viewer distractions.
• There should be no company logos in your video.

 

Submit Digital Poster

Due 29 August 2024 - Required for Undergrads and Graduate Students

TECHCON Presenters must submit a PDF of their digital poster version through OpenWater. 

Poster Guidelines

• Your poster must include 
  • Presenter Name
  • University Name
  • Presenter email address
  • Your SRC-funded project ID in the format of NNNN.nnn.
• Your poster should include relevant technology transfer information.
• The SRC logo MUST be displayed on your poster. 

Laptop Guidelines

• Please bring a laptop with your digital poster version loaded.
• Power is not available for the digital poster session. Your laptop needs to run on battery for 2 hours. 
• Your audience should be able to easily read your poster on your laptop.

Graduate students will only present a digital poster. Undergraduate students will only present a physical poster. 

 

Print Physical Poster

Due 8 September 2024 - Required for Undergrad ONLY 

Undergraduate students are expected to print a physical poster for TECHCON. Undergraduate students must bring their printed poster with them to the conference. Printing services are not available on-site.

Poster Guidelines

• Your poster must include 
  • Presenter Name
  • University Name
  • Presenter email address
  • Your SRC-funded project ID in the format of NNNN.nnn.
• Your poster should include relevant technology transfer information.
• The SRC logo MUST be displayed on your poster. 

Size Guidelines

The audience should be able to read your poster from four feet away. 

The physical poster will be displayed on 8’ x 4’ tack boards, as shown in the image below. You must allow space for the Personalized Poster Title Board (also shown) which is 8" x 11" and placed in the upper corner of the tack board nearest the aisle.

 

Review Conference PowerPoint

Graduate students who will be presenting their presentation during the TECHCON conference are expected to review and verify their presentation on Sunday, September 8 from 3 PM to 7 PM local time. 

During this time, students are expected to come to Rio Grande B. Computers will be available to allow students to review their presentations. SRC Staff will be in attendance to support this process. 

Students must verify that their presentation is the correct version and that all fonts, images, etc. are working as expected. You will preview your presentation on one of the conference laptops so there will be no surprises when you present.  

Bring your presentation file with you to the conference on a USB drive. If you have made any updates to your presentation, we will help you upload it at this time.

 

Hang Physical Poster

On Sunday afternoon, undergraduate presenters will hang their posters in Rio Grande B. Pushpins will be provided for you to hang the poster.

Undergraduate students are expected to print a physical poster for TECHCON. Undergraduate students will bring this printed poster with them to the conference. Printing services are not available on-site.

Plan to remove your poster on Tuesday afternoon before the end of the conference. 

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